Top Tips on Writing a Resignation Letter

LH Recruitment LH Blog

The process of submitting a formal resignation letter is quite traditional and contrary to what people may think, is anything but what you see on TV!

Keep a professional tone and say thank you
You should write your resignation letter in a friendly yet professional tone. A good example, “I am thankful for the experience I’ve had with this business.” Setting a positive tone is important as future employers will more than likely contact this employer for a reference. Therefore, it is important to thank your employer for the opportunities, the training and anything else they have provided for you.

Keep it short and sweet
Usually you will have already had a conversation with your employer regarding your leaving and will be expected to be invited to an exit interview. Therefore your resignation letter should be kept short, to the point and friendly, outlining that you are leaving and why.

Provide reasons for leaving
Although not compulsory, many employers feel they need to see some justification for your decision to leave. We advise to stick with one reason for leaving to show you’re making a clear and positive move whilst maintaining a good relationship. Below are three broad reasons that can be tailored to your situation.
“I am seeking a new challenge”
“I have decided to take a career break”
“I have been offered a new opportunity”

Avoid criticism of your coworkers, managers and the business
If you take anything from our tips, let it be this. If your experience was negative and you had serious issues it is important not to bring these up within the resignation letter. You don’t want to come across as disrespectful or bitter. If you’ve had issues and you have already shared these with management, you don’t not need to repeat this in your letter of resignation.

Work your notice and offer to help
Failing to work your notice period, especially when your employer expects it, isn’t the best choice. Plus, your notice period is a great opportunity to tie off any loose ends, say goodbye to clients and suppliers. In addition to offering to help train or support your replacement or writing up notes to help whoever takes over your position. These small things ensure you leave on a positive note.

Format
1.Write a letter and either attach in an email or print off. You will have already had a conversation with your employer regarding your leaving but is important to give written confirmation.

2.Type the date in the upper left corner

3.Address your employer directly and add the address.

4.In the body write the purpose of the letter..
“I hereby resign from the post of (add job title) at (company name) effective from (leaving date)”
Then the reason…
“I have decided to take a career break”

5.End positively and say thank you
“ I have enjoyed my time here…”
“Thank you for the training and guidance given”
“ I wish (company name) every success in the future”

6. Sign your name

One last tip..
It is usually a good idea to keep an acknowledgment of receipt for a letter of resignation, whether by hand or email. This ensures there are no disputes down the line.

Congratulations if you are at the stage of writing a resignation letter and good luck in your next venture. If you are looking for a new opportunity check out our latest vacancies!